Contracts

This page serves as a central resource for contract-related forms and processes at Savannah State University. Users will find links to required contract documents, approval and routing forms, and reference materials that support the efficient review, approval, and execution of contracts in accordance with University System and University policies. These resources are intended to assist faculty and staff in navigating contract requirements and ensuring compliance throughout the contract lifecycle.

Contract Forms

1. Contract Routing & Approval Form
   The Contract Routing & Approval Form serves as the cover page for the complete contract package and is used to formally submit contracts for internal review, approval, and execution. This form ensures that all required information is provided, appropriate stakeholders are identified, and necessary approvals are obtained in accordance with institutional policies and procedures. Its purpose is to streamline the contract review process, promote accountability, and maintain a clear record of approvals prior to final execution.
2. Contract Owner Certification
   The Contract Owner Certification follows the Contract Routing & Approval Form and is completed by the designated contract owner. The contract owner certifies that the contract has been reviewed and is appropriate to the University’s mission, complies with applicable University System and University policies, meets programmatic and operational needs, and that the unit can fulfill the required obligations. Its purpose is to formally affirm the contract owner’s responsibility for the contract terms, administration, and compliance prior to execution.
3. SSU Service Agreement
   The SSU Service Agreement follows the Contract Owner Certification and sets forth the terms and conditions under which Savannah State University provides or receives services. This document defines the scope of services, responsibilities of the parties, and applicable obligations to ensure clarity, compliance, and proper execution of the agreement.

Contract Resources

1. SSU Contract Approval & Execution Policy 2026
   The SSU Contract Approval & Execution Policy 2026 establishes the standards, procedures, and authority governing the review, approval, and execution of contracts at Savannah State University. This policy outlines required approval pathways, signature authority, and compliance obligations to ensure contracts are processed consistently, lawfully, and in alignment with University System and University policies.
2. Contract Approval & Signature Authority Chart Overview
   The Contract Approval & Signature Authority Chart Overview serves as a reference guide to assist users in determining the appropriate approval levels and signature authorities for contracts. This document provides a clear, at-a-glance overview of routing requirements to ensure the Contract Routing & Approval Form is directed to the correct offices and authorized signatories in accordance with University System and University policies.
3. Delegated Signature Authority Overview Chart
   The chart below is designed to help users quickly and accurately determine the delegated authority limits assigned to Savannah State University (SSU) officials.
   Delegated authority refers to the formal authorization granted to specific university officials to review, approve, and execute contracts and other agreements on behalf of the institution. These authority levels are established to ensure compliance with university policies, University System of Georgia requirements, and applicable state regulations.

By using this overview chart, users can:

• Identify which SSU official has authority to approve a contract or agreement.
• Confirm the applicable dollar thresholds for delegated authority.
• Ensure proper routing and approval before execution.
• Avoid delays caused by submitting documents to an unauthorized signer.

It is important to verify delegated authority prior to circulating any agreement for signature.
If you are unsure which official has the appropriate authority for your transaction, please consult the Legal Affairs Office for guidance.