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Budget Office
Savannah State University's Budget Office assists in the development of goals, policies, and priorities for the optimal use of the University's resources.
Savannah State University’s Budget Office provides the necessary support and assistance required in the preparation and development of the institution’s budget; and monitors the operating budget to promote efficiency, effectiveness, and compliance.
Budget Activity Reports
Budget Activity Reports provide budget managers with details transactions that have occurred within their budget as well as provide the remaining funds available throughout the fiscal year.
Budget Managers should run these reports on a monthly basis to ensure that all transactions are accurately recorded. Budget managers are accountable for the financial integrity of their assigned departments. This is maintained by careful attention and adherence to the budgets within the reporting system. Budget managers are responsible for ensuring that the expenses of the accounts managed do not exceed the unit’s allocated budget.
Please visit the following link for instructions on accessing your Budget Activity Report: Budget Activity Report Job Aid
If errors in the report are found, please report them to SSU’s Budget Office as soon as possible for correction. Once the University’s books are closed for the fiscal year, adjustments are not possible.
Budget Calendar
| Month | Objectives |
|---|---|
| December | Institutions submit new fee requests and internal revenue projections to the Board of Regents. |
| January | The governor presents the state budget to the general assembly. Institutions present budget plans to the BOR. BOR staff conducts budget discussions on budget plans submitted from Institutions. |
| February – March | General Assembly passes budget for the next Fiscal Year. Allocation strategy is developed by the BOR based on the general assembly’s reaction to redirection, new formula etc. |
| April | Allocation recommendations are developed and approved at a Board Meeting. State allocations are sent to all institutions with Budget Guidelines and Tuition and Fees. |
| May (early) | Institutions submit annual operating budget to the BOR |
| May (late) | BOR approves new fiscal year budget submitted. |
| July |
Fiscal Year budget implemented. |
Budget Amendments
The budget for each department should be amended to reflect the current estimate of expenditures for the fiscal year. Departments should review their budgets on a monthly basis and can make the necessary changes by moving funds from one category (ex. travel, operating expenses, equipment) to another.
Budget amendment requests can be submitted as needed. The SSU Budget Office will comply with submit budget amendments quarterly to the Board of Regents.
Amendments to personal services budgets are managed by the SSU Budget Office at the direction of leadership.
What is the Budget Office responsible for?
This office is responsible for:
- Coordinating the budget development process
- Preparing all budget development documents
- Projecting revenue levels
- Implementing the final July 1 budget
- Monitoring actual FTE, revenues, and expenditures throughout the year
- Management of personal services budgets
- Budget amendments and ad hoc reporting needs
How do I make an amendment to my budget?
Budget Managers can request amendments to the travel, operating/supplies, and equipment budgets within their purview to better align with university needs. To request a budget amendment, please complete the Budget Amendment Request.
Please note that departmental budget amendments are only authorized for travel, operating/supplies, and equipment. Amendments to personal services budgets are managed by the SSU Budget Office at the direction of leadership.
How do I find out what my budget is and/or what is remaining in my budget for purchases?
Budget Activity Reports provide budget managers with details transactions that have occurred within their budget as well as provide the remaining funds available throughout the fiscal year. Please visit the following link for information on accessing your Budget Activity Report: Budget Activity Report Job Aid
What security roles are necessary to access Budget Activity Reports?
GaFirst Financial users must have the following security roles in order to access Budget Activity Reports. This access is granted through campus IT staff and must be requested through Information Technology Services.
- BOR_KK_BUDPROG_RPTS
- BOR_KK_REPORTS
How do I find out what my department's budget chart field string is?
Full accounting details are located in the header of the Budget Activity Report.