of the Executive Committee as detailed in the International
to the general membership of the ISA for the efficient and
orderly operation of the ISA, and uphold the principles espoused
in the ISA Constitution and its By-laws.
each member of the Executive Committee is acquainted with and
carries out his or her duties.
meetings at least monthly.
Preside at all
ISA meetings and shall sign the minutes thereof.
Ensure that no
unauthorized expenditures are made out of ISA funds.
Ensure that a
replacement is appointed for any other member of the Executive
Committee during their absence and ensure that such replacement
is acquainted with and carries out the duties thereof.
Ensure that the
Vice-President assumes the Presidents duties in the absence of
sufficient arrangements are made for the quarterly preparation
of the financial statements; and
All members of
the Executive Committee must have a minimum of three office
hours per week. This schedule shall be posted on the door of the
THE VICE-PRESIDENT OF THE ISA
duties of the President as outlined in Annex “B” when the Latter
other duties the President may require of him or her.
to the President for the organization of all ISA functions.
long and short-term improvement programs for the orderly and
efficient operation of the ISA.
for the formation of any and all appropriate sub-committees.
THE TREASURER OF THE ISA
Arrange for the safe deposit of all funds
received by the ISA
Inspect that suitable arrangements have been made
for the handling and safekeeping of cash and stock.
Report any irregularities or shortages found
during the preparation of any and all financial statements to
Collect subscriptions and other receivables on
the due date or as promptly as possible. He or she will use a
triplicate receipt book for the purposes of giving the original
to the payer. The Treasurer will retain the remaining copies for
Ensure that all the bills for goods and services
purchased by the ISA are paid promptly.
Advise the President of the readiness of the
books of account and financial statements for audit.
Perform other such duties as required by the
All members of the Executive Committee must have
a minimum of three office hours per week. This schedule shall be
posted on the door of the ISA office.
THE SECRETARY OF THE ISA
Record the proceedings
of all meetings in the minute book, sign it, and pass it to the
President after each meeting.
Be responsible for the
safe custody of the meeting book
Maintain an up-to-date
copy of the Constitution and its by-laws.
Ensure that each
member of the ISA is provided with a copy of the constitution
and by-laws and pass copies of amendments to all members as soon
as possible after the amendments are approved.
Maintain an up-to-date
record of all members including their name, address, telephone
number and membership number.
appropriate filing system for all ISA correspondence and
Ensure that all ISA
property, including merchandise is kept adequately insured.
Notify the President
of his or her proposed absence when that absence may be for a
prolonged period and ensure that his or her replacement is
briefed in the necessary duties.
Perform other such
duties as required by the President.
THE PUBLIC RELATIONS OFFICER
Act as a liaison between the club and the
external campus community.
President, Vice-President, Treasurer, and secretary in the
day-to-day activities necessary for the efficient and
orderly operation of the ISA.
Perform other such duties as required by the
The Constitution of the
Internatinal Student Association
This constitution may be cited as the CONSTITUTION OF THE
International Student Association 2003-2004.
In this Constitution,
a) “ISA” refers to
International Student Association.
b) “Constitution” refers to
the rules and regulations, by-laws and other instructions
governing the ISA and voted on by the majority of the ISA
membership in accordance with existing guidelines.
c) “Executive Committee”
refers to the senior most elected or appointed representatives.
This includes the President, the Vice-President, the Treasurer,
the Secretary, the Advisor, and the Public Relations Officer of
The aim of the International Student Association (ISA) is to
provide a meeting place for the students, faculty, and staff of
Savannah State University with a common interest in
International Affairs and International Culture.
Membership in the ISA is open to any student, faculty member,
staff, and alumni of Savannah State University (or any other
accredited Georgia University) without discrimination based on
race, national or ethnic origin, color, sexual orientation,
religion, gender, age, or mental/physical disability.
ISA will strictly adhere to the aforementioned policy of
fairness and equality among its members and will ensure that any
violations of the criteria outlined above are immediately
Membership criteria are outlined in Annex ‘A’ of this
membership cut-off period should be set for January 31st
of the current year.
The Executive Committees
5. A) The Executive Committee of the ISA shall be
responsible for the efficient and orderly administration and
management of the Club and its resources.
B) The duties and responsibilities
of the Committee members are detailed in Annex ‘B’ to ‘F’ of
C) Special committees of a
non-continuing nature may be formed as required and at the
discretion of the Executive Committee.
D) Any member of the current
executive committee is limited to a two-year in the same
ISA meetings shall be convened under the authority of the
Executive Committee to consider financial affairs of the Club,
as well as other related business affecting the administration
of the ISA.
meetings will be convened twice monthly unless otherwise stated.
extra-ordinary general meeting of the ISA membership may be
convened at the request of:
I) The President
II) The Vice-President
III) The signed request
of 25 percent of the ISA membership.
agenda for general meetings, compiled by the Secretary, shall be
posted on the ISA LISTSERV at least 2 days prior to the
announced date of the meeting.
general meeting or an extra-ordinary meeting of the ISA will not
be considered valid unless a quorum is present. However, the
President may authorize the percentage of the ISA membership
present to form a quorum.
general and extra-ordinary meetings of the ISA shall adhere to
the following agenda:
I) Call to order
II) Approval of
III) Reading of the
minutes from the previous meeting
b. Matters arising
IV) Any items held
over from the previous meeting
V) New items for
which notice has been given
VI) Reports from
the Executive Committee and Sub-committees, on actions taken
since the last meeting
VII) Other business
VIII) Motions for
consideration at the next meeting
7. A) A motion may be made by any member of the ISA.
B) All motions must be made in verbally or in writing
(not required) to the president of the ISA before any meeting is
called to order
C) The procedure for
moving a motion is as follows:
I) A motion cannot be
moved when another motion of the same type, or a motion of
higher precedence, is under active consideration by the meeting
II) An intended mover
must wait until recognized by the Chair
III) When so recognized,
the mover states the motion
IV) If it is in order,
the Chair will call for the motion to be seconded
V) No further action is
taken if a motion is not seconded
VI) A motion which has
been properly moved and seconded is read to the meeting by the
Chair and recorded for the minutes
VII) This motion can only
be withdrawn by its movers with the unanimous consent of the
VIII) If a motion is
considered to be frivolous, irrelevant, unwise, or against the
stated purpose of the organization, a member may appeal against
its consideration. Approval of this appeal is by a two-thirds
majority vote in the negative, in response to the question “Is
the motion to be considered?”
A) Any member of the
ISA may run for a position on the ISA Executive Committee.
B) All nominees,
nominators and voters must be registered members of the
C) Elections for the
executive committee will be held annually. No Executive
Committee shall sit past May 8th of the academic year
in which they were elected.
D) The procedure for
nominations and elections are as follows:
I) Approximately two
months before the date of the election, an election committee
(to be appointed by the executive committee) will inform the
membership of all vacant positions for officers
II) To be nominated
as a candidate a member must submit a nomination form,
containing the signature of at least two nominators
E) In the event
that all positions are not filled during the elections, a
by-election will be held at the start of the following academic
I) Any current member
of the ISA may run in a by-election. In order to do so, the
perspective candidate must submit in writing to the ISA
executive committee their intent to fill the vacant position.
II) All submissions for
vacant positions must be handed in to the ISA office no later
than one week following the announcement of the available
III) In the event that
there is only one candidate interested in each position he/she
will be acclaimed.
IV) Two current
executive members before submission must sign all submissions
9. A) All registered members of the ISA are
entitled to vote in general elections.
B) Voting will be
conducted by secret ballot.
C) The results of the
election will be posted outside the ISA office no later than
1200hrs (12 pm) on the day following a general election.
D) In the event of a
tie the Elections Committee will immediately inform the current
Executive Committee as well as the membership of the situation
and set a date, not to exceed two weeks (14 days) from the date
of the general election, for a run-off election.
E) In the event of a
close vote the chairman of the Elections Committee shall order a
recount of all ballots.
A) Any member of the Executive Committee may be impeached if
they violate the Constitution of the ISA or act in any way that
is deemed prejudicial to the orderly operation of the ISA. This
would include speaking on behalf of the ISA and its membership
without prior authorization from the President or the
Vice-President of the ISA.
B) Impeachment procedures are as follows:
I) A motion for impeachment may be made by any member of
II) If the motion is seconded, the impeachment process
III) The parties in question will state their cases in an
IV) The remaining executive committee will collaborate and
vote to make a decision on the matter
V) After a decision has been made, a summary will be
delivered to the general membership at the next general meeting
C) The dismissed member
has the right to appeal his/her impeachment within seven
academic days of the impeachment proceedings.
A) Amendments to this
Constitution and its By-Laws must be passed by a 2/3-majority
vote of the general membership at a ISA meeting.
B) All amendments to this
Constitution must be submitted in writing to the Executive
Committee at least one week prior to a general meeting. All
amendments must include the following:
I) The current
reason(s) for the amendment.
signature of at least ten members.
C) All amendments to the
Constitution shall be considered and voted upon only once
annually, at the ISA meeting held in February. All amendments
voted upon at the meeting must have had one reading at a
previous ISA meeting.
12. Any member of the
Executive Committee will be considered guilty of conflict of
interest if, either for himself/herself or some other person(s),
attempts to promote a private or personal interest which results
or appears to result in the following:
I) An interference with
the objective exercise of his/her duties in the ISA.
a. No executive member
on the ISA shall be an executive member of another Savannah
State University Club committee.
II) A gain or an
advantage by virtue of his or her position in the ISA.
Not Withstanding Clause
anything in this Constitution, any and all powers not detailed
in the aforementioned Constitution reside in the office of the
member of the association may enjoy the rights and privileges of
membership in the International Student Association.
Executive Committee may suspend membership in the ISA if the
member in any way violates the rules of conduct as outlined in
the ISA Constitution and its Annexes.
3. The name
of anyone refused or barred privileges of the ISA shall be
announced at the first possible general meeting; thus ensuring
that the suspended member does not interfere with the orderly
operation of the ISA or any of its functions.
and functions are priority to ISA members. All guests of members
are welcome at ISA meetings and functions; however it is the
duty of the member to be responsible for the actions of his/her
guest. The member will be financially responsible for any
damages caused by themselves or their guests.
members are responsible for keeping current with the activities
of the ISA.
Membership in the ISA is subject to termination if the member’s
conduct is deemed, in any way, to be prejudicial to the
efficient and orderly operation of the ISA.